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All-in on paperless enrollment

Learn how a company in the upper midwest saves employees an impressive 53 hours during open enrollment.

Help from a trusted advisor

As an IT company headquartered in the upper midwest, this organization is no stranger to technology. Even before Ease, they were a firm believer in paperless solutions. “We believe that an electronic trail is better than a paper trail,” said Joe, a VP of Finance and Operations.

For Joe, his journey with HR and benefits technology started with his long-time broker. Joe relies on his broker for the benefit needs of each of his 53 employees, and thinks of him as a trusted advisor.

When his broker asked Joe if he was interested in online enrollment, Joe didn’t hesitate. He wanted the best service possible from his broker, and if that meant online enrollment, then it was a no-brainer.

After he was introduced to Ease, it didn’t take Joe very long to acclimate to using the system. While the broker helped him with the initial setup, Joe taught himself the rest. Soon after, they experienced their first open enrollment with technology and without paper.

Time saved during open enrollment

20 hours

saved during open enrollment

2 hours

saved per new hire by admin

53 hours

saved by employees

Upgrading the employee experience

Before online enrollment, Joe used a manual checklist to keep track of all of the documentation and paperwork. “With Ease’s HR and benefits technology, I save about 20 hours of work during open enrollment due to online submission of insurance forms. Additionally, each employee at Cyber Advisor saves at least one hour,” said Joe.

Joe also touched on the value of using Ease for new hires’ benefits enrollment. “Not only does the system save me two hours of work per new employee, but my employees appreciate the flexibility the system gives them when choosing their benefits,” he said.

This flexibility includes being able to determine what the plan is, what it will cost, and viewing and enrolling in benefits at home with dependents. The simplicity of setup and enrollment has even led to the addition of several supplemental insurance options for employees.

“It’s been a great experience for us, there’s no going back now. If a broker didn’t offer Ease online enrollment we wouldn’t work with them. It’s absolutely necessary.”

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